---
title: "Events Services: Avatar Hosts for Stands, Shows and Conferences | MindLab"
description: "Avatar host on screen, check-in and wayfinding, agenda and speaker answers, lead capture with consent, multilingual attendees and WhatsApp before and after the event."
url: "https://mind-lab.ai/events/services"
language: "en"
---

# Avatar hosts for stands, trade shows and conferences.

> The same agent welcomes visitors on a screen at your stand, answers on WhatsApp before and after the event and hands every qualified conversation to your team, already summarized.

## Six services, one agent before, during and after the event

- **Avatar host on screen** — A photorealistic agent on a screen at your stand or registration desk that greets every visitor, presents what you do and answers questions without queues.
- **Check-in and wayfinding** — Welcomes attendees, points them to the right registration line and gives directions to rooms, stands and services in the venue.
- **Agenda and speakers** — Answers what is on now and next, who is speaking and where, from the program you publish, and reflects your changes as soon as you update it.
- **Lead capture for exhibitors** — Starts the conversation with a visitor, learns what they are looking for and, with their consent, hands your sales team a lead with context.
- **Multilingual attendees** — Speaks with international visitors in their own language by voice, with 29+ languages available, so no one is left without an answer.
- **WhatsApp before and after** — Sends practical information before the event and follows up afterwards on WhatsApp, with messages and inbound calls on the same number.

## From the briefing to the show floor

1. **We map the conversations** — With your team we pick the questions that repeat most at the desk and the stand, and decide what the agent answers and what goes to a person.
2. **We connect your systems** — Registration, program and lead tools, through MCP connectors with permissions limited to the task.
3. **We train it with your content** — Agenda, speakers, venue map, product sheets and FAQs: the agent only says what you approved.
4. **Pilot, measure and scale** — We start with one stand or one event, review real conversations with you and only then extend it.

## What the agent never does

- **Keep data without consent** — It only stores an attendee's details when they agree, and explains what they will be used for.
- **Promise what you did not approve** — It does not invent prices, discounts, availability or commitments. If it is not in your content, it calls your team.
- **Pretend to be a person** — It introduces itself as a virtual agent from the first message.
- **Pressure the visitor** — It offers to connect them with your team, never insists, and lets them walk away at any moment.

## Frequently asked questions

### Where does the avatar run at the event?

On a screen or kiosk at your stand or at the registration desk. The same agent can also answer on WhatsApp, by phone and on your event website.

### Can it capture leads for exhibitors?

Yes, with the visitor's consent. It collects what they are interested in and passes the lead to your sales team with the conversation summarized, through the connectors you choose.

### Which languages does it speak?

Voice is available in 29+ languages, so international attendees can talk with the agent in their own. We define with you the languages that matter for each event.

### Can it connect to our registration and agenda systems?

Yes, through MCP connectors to your existing systems, with permissions limited to what each task needs. We review the integration with your IT team during the pilot.

## Book a demo

Book a personalized demo with the MindLab team: https://calendar.google.com/calendar/appointments/schedules/AcZssZ3w0zLaG2Jd9ICbU2vwz73erSf-Gga1ND3Juvpv873q-oDcQFS35X86d27Bjz8hBEARWz1Li1lv?gv=true